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4 Tips for Working Smarter in Microsoft Project

1. Move your Quick Access bar to below the ribbon bars. That way it will hold a lot more buttons than if it is kept above the ribbon bars.

2. To add buttons to the Quick Access bar, right-click on an existing button and select add to Quick Access bar. To remove a button from the Quick Access bar, right-click on the button and select remove.

3. Some of the most useful buttons to add to the Quick Access bar are these:

  • Scroll to task
  • Print Preview
  • Outline
  • Clear Filter
  • Clear Group
  • Publish (for Project Server users only)
  • Publish as .PDF
  • Timescale
  • Open

4. The best keystroke shortcut ever is F3, which will clear any applied filter.

Written by Ellen Lehnert

Ellen Lehnert, PMP, Microsoft Project MVP, MCP, is a independent consultant and trainer on Microsoft Project and Project Server. She has taught Microsoft Project over 400 times and is the author of  MS Project 2010 and

2013 published courseware. Ellen is also a contributor and tech editor for many reference books, a developer for the Microsoft Project certification tests and is a frequent meeting speaker for Microsoft, MPUG and PMI. Contact Ellen at ellen@lehnertcs.com.

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  1. Great tips Ellen, particularly number 4.

    “F3 is your friend!” is what I tell all my project managers.

    Another great keystroke shortcut is F5, Go To, which allows you to move to a specified row.

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