Applepark – Project 2 Outlook

P2O is produced by Applepark Ltd.

Product Summary:

P2O an application that allows you to export a selection of tasks directly from Project into an Outlook as either calendar items or meeting requests. It helps ensure that Project Managers and Stakeholders are aligned on Project tasks.

Effective communications and an understanding of what each user should be doing and when is an absolute requirement for delivering a project on time. P2O enables this communication by allowing you to export tasks from Project to Outlook and keep them in synchronisation as they change in Project.

P2O is an add-in that works with Microsoft Project and delivers the following benefits:

  • Export Project Tasks to Outlook Calendar
  • Export Project Tasks as Meeting Requests
  • Project task selection based upon any Project Filter
  • Allows the user to select the free/busy status
  • Synchronises Project tasks to your mobile device using Outlook synch
  • Puts all your Project work into a single calendar
  • Allows effective communication with your team

P2O can also:

  • Create and assign an Outlook Category for the exported tasks
  • Combine the Project and Task name to form Outlook Subject
  • Use the Project Summary name as the Outlook Location
  • Copy Task Notes into the Outlook Body

Have experience using this software? Tell MPUG readers what you think!


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The Microsoft Project User Group (MPUG) is the world's largest community of Microsoft Project users, with over 200,000 members in more than 170 countries. Founded in 1997, MPUG has been serving project management professionals for over 25 years, providing a platform for members to connect, share knowledge, and learn from one another. With a focus on using technology to improve project management processes, MPUG offers a variety of resources and services, including webinars, training courses, articles, and discussion forums. The organization is dedicated to helping members master Microsoft Project and related technologies, stay up-to-date with industry trends, and advance their careers. Whether you're new to project management or a seasoned pro with decades of experience, MPUG is a valuable resource for anyone looking to improve their skills and knowledge.
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