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This topic contains 2 replies, has 3 voices, and was last updated by Jigs Gaton Jigs Gaton 3 weeks, 3 days ago.

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  • #415189 Reply

    Matthew D

    I am a new PM with limited experience who has been hired to create a short term (4 week) schedule for a boat manufacturer. I am using the latest version of Project for Office365. I need to be able to show each boat, their specific tasks, the hours which were assigned, actual hours worked, variance between assigned/actual worked. I also need to be able to show when projects are going over on hours.

    Thus far I have been able to import the excel document the company had, however, I am really unsure of how to manipulate the information to be able to show all the information needed. Also, I thought I was able to store tasks and simply assign them to new projects, as well as the people resources?

    Obviously I need help here and anything anyone can tell me would be greatly appreciated.

    -Matthew

    #415198 Reply
    Larry Christofaro
    Larry Christofaro
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    Hi Matthew, I know this may sound like a cop out but it sounds like you need more than a forum can do to help you. Your issues is more core knowledge than a specific problem. I suggest taking a class or getting someone to help mentor you. Sorry, maybe someone is willing to help walk you through a few things. Hope that helps.

    #415200 Reply
    Jigs Gaton
    Jigs Gaton
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    Namaste Matthew, as Larry suggests above, a full tutorial is needed (even if just for a few hours) on the basics of MSP. But for your job at hand, u should begin with a high-level outline, just as if you were writing a research paper or report. See here for one way of creating this high level structure we call a Work Breakdown Structure: https://www.mpug.com/articles/mind-mapping-your-way-to-better-microsoft-project-plans/

    I don’t really know what you are trying to do, but from your short description that outline might look like this:

    Harbor Monthly Schedule (Boats 1 to xx) Master Plan
    – Subproject 1 / Boat 1
    – Subproject 2 / Boat 2
    – Subproject x / Boat x
    – Major Category of Tasks 1
    – Major Category of Tasks 2
    – Major Category of Tasks x
    – Category x, Task 1
    – Category x, Task 2
    – Category x, Task x

    The above uses a Master Plan / Subproject scenario so you can work on each boat independent of the main plan (or conversely, manipulate / view at all the boat data from one place.

    Don’t forget to set a baseline before putting the Harbor plan into play (that will give you variances between planned and actuals):https://www.mpug.com/articles/what-is-a-baseline/

    Also, sounds like you will also need to understand how MSP does calendaring, so you can set up a 24 hour (or whatever ) schedule and then enter the work in hours. The default calendar is 40 hours per week, 8 hours per day. If that works, no need to change (just enter work in hours, and not percentages). See https://www.projectplan365.com/2017/09/14/resource-calendaring-the-forgotten-importance-within-project-management/ for a high level overview of what you need to do.

    I could go on… but gotta get back to work. Best of luck! Jigs

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