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Get To Your Control Documents Easily!

Ever had a problem finding a project control document on your computer, network, or intranet? You can open a control document, such as a statement of work, from within Microsoft Project, quickly and easily, without searching. Here’s how.

1. Open the project and navigate to the Hyperlinks table. In Project 2010 you get there by selecting the View tab, then select Tables from the Data group.

2. When the table is shown, make sure you turn on the Project Summary Task so you can type the file location and file name into Hyperlink and/or Address fields as shown in the figure below. Turn on the Project Summary Task by selecting the Format tab, and then check the Project Summary Task box in the Show/Hide group.

Get To Your Control Documents Easily!

3. Test the link by right-clicking on the Project Summary Task name in the Hyperlink Table and then choose Open Hyperlink from the Hyperlink dropdown:

Get To Your Control Documents Easily!

When the document opens, youve successfully linked to your control document! If the document doesnt open, make sure the address and hyperlink correctly identify the document location, name, and extension, like the .docx in the figures above.

This next figure shows an example — my statement of work referenced in the Hyperlink Table above.

Get To Your Control Documents Easily!

Tip! Dont forget to check out Help in Project. The Hyperlink and Address fields are explained nicely in the Fields reference. Give this simple technique a try and save yourself some time for other things — like managing your project!

This article was first published on Sam Huffman’s Project Blog.

 

Sam Huffman
Written by Sam Huffman

Sam Huffman first gained insight into Microsoft Project while working as a member of the MS Project development and support team. He has maintained his depth of knowledge of MS Project with each release and is a leading authority in the use and features of MS Project, Project Server and Project Online. Since the early 1990’s Sam has honed his instruction skills by delivering training programs to thousands every year. Sam is a frequent content contributor to the Microsoft Project User Group (MPUG) and speaks to groups often about MS Project, Enterprise Project Management and the discipline of Project Management. He was awarded Microsoft Most Valuable Professional from 2010-2017. Check out his blog on MS Project.

The softcover version of my newest book Microsoft® Project Do’s and Don’ts is now available for purchase! It is portable, brief and to the point so you can find help when you need it. Through tips, best practices and examples it will help you jumpstart your project!

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