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How to Show Progress on a Summary Task

When you have a summary of tasks where some tasks are ahead of schedule and others are behind, it’s hard to tell if you’re ahead or behind overall. This is simply because summary tasks in Microsoft Project don’t show progress by default. However, it’s very easy to fix by following the steps below:

  1. Place your cursor in a single cell anywhere on the left pane of the Gantt chart view.
  2. Right-click in the right pane and select Bar Styles.
  3. Press the Insert Row button.
  4. Type Summary Progress for the Task Name.
  5. On the Bars tab change the Shape to the bottom half selection (the fourth one down), change the Pattern to solid (the second one down), and change the Color to red.
  6. Select Summary in the Show For… Task field.
  7. Select Actual Start for the From field.
  8. Select Complete Through for the To field.
  9. Press OK

How to Show Progress on a Summary Task
Now you can match up the progress summary to the Current Date line.
How to Show Progress on a Summary Task

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  1. Thanks Paula. This is one of the answers I have been searching for. I have been searching on the web for a couple of days now looking for this answer but information out there is very scanty.

    Thanks again.

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  2. Well, that was easy. Thanks!
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  3. Great tool for leadership updates.
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  4. Very useful!
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  5. Correction
    Note, this is not well explained in the article (Project 2016+). Setting the To field to Complete Through will show the progress as a percentage of the summary bar. However, when using Status Date, this may end up showing that you are behind the status date in some cases. For example if you have a break between tasks, you have not progress to report on, but status line is moving forward, your completed percentage of summary line and the bar visual does not change. This gives impression of no progress. Changing the To field to Summary Progress, will actually show the progress in respect to Status Date not as overall percentage completed.
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