One of the questions that comes up occasionally in the Microsoft Answers user forum for Microsoft Project is, “How can I insert a manual page break for printing in a Microsoft Project file?” In the 2007 version and earlier, users could click the Insert menu and then select the Page Break item. With the release of Microsoft Project 2010, however, the Page Break item is not included on any of the default ribbons or in the Quick Access Toolbar.
To insert a forced page break for printing in Microsoft Project 2010, 2013 or 2016, do this:
- Open the project in question, then click File | Options | Quick Access Toolbar. The software displays the Project Options dialog with the Quick Access Toolbar page displayed.
- In the upper left corner of the dialog, click the Choose commands from pick list and select the All Commands item.
- In the list of commands on the right side of the dialog (in the Quick Access Toolbar), select the location after which you want to insert the new button.
- In the list of commands on the left side of the dialog, select the Insert Page Break item and then click the Add button to add the command to the list on the right side of the dialog (on your Quick Access Toolbar).
- Click the OK button to close the Project Options dialog. You will now see the Insert Page Break command added to your Quick Access Toolbar.
- To insert a manual page break in a project, select the task that should appear at the top of a new page when you print the project.
- Click the Insert Page Break button on your Quick Access Toolbar to insert a manual page break on the selected task. Microsoft Project displays a thin black gridline across the top of the selected task to indicate the manual page break, as shown in the following figure.
Bonus tip! If you want to remove an existing manual page break in a Microsoft Project file, select the task containing the manual page break, and then click the Insert Page Break button on your Quick Access Toolbar.
A version of this article first appeared on the Sensei Project Solutions blog.