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Active 10 hours, 47 minutes ago
  • Do you know how to use the Custom Fields? For example you can add a column “Duration1” and then create a formula.

  • Do you know how to export a project to Excel? This might be the easiest way to filter and sum these tasks.

  • Well I think there is a difference between minimizing the number of calendars and avoiding them altogether. They are there for a reason.

    Anyhow I’m glad you got your situation fixed but I don’t think it’s necessary to shy away from multiple calendars when there is a valid reason for using them.

    -Bob C.

  • Hey Mike –

    Have you tried using a different calendar for the weekend jobs?

    -Bob C.

  • bobc455 replied to the topic % Complete acting funny in the forum Discussion 3 months ago

    Hey Daryl-

    Oh wow! I’ve been using MS project almost 15 years now, and I always assumed that % complete was tied to actual work and not just duration. I’m sure it was happening to me before, but I’m in a new environment which is heavily R&D (and therefore heavily multitasking) so it’s probably more noticeable to me now.

    It seems the only other…[Read more]

  • What confuses me is that the % complete values it seems to be using would be accurate if I had about 120 hours of work on the task (i.e. 100% for the 3 weeks duration). But since I only have 18 hours of work for the task, I would think that when I enter Actual Work = 9 hours it should mark the task 50% complete (or vice versa if I mark the task…[Read more]

  • Hi John!

    No – the example task I’m working on is a 3-week task which started before Christmas and will probably be done the end of this week.


    -Bob C.

  • Trying to figure out why my % complete is acting goofy.

    For example on a task with:
    Duration = 3w
    Work = 18h
    Constraint type = ASAP
    Predecessor task 100% complete
    Effort Driven = Yes
    Task Type = Fixed Duration

    I am getting the following % complete values:
    Actual work % complete
    6 Hours 5%
    9 Hours 8%
    16 Hours 13%
    18 Hours 100%

    The…[Read more]

  • bobc455 replied to the topic Multiday Tasks in the forum Discussion 3 months, 2 weeks ago

    Without knowing more context about your company and project(s)…

    I would probably (depending!!!) enter that as a single activity with 2-week duration. Then I would open the task details and enter the estimated number of hours of each resource. For instance for people who would be sitting in 4×2 hour meetings, I would show them consuming 8 hours…[Read more]

  • Larry, Jigs, and Eric-

    Just wanted to post a quick note of thanks! I did as Eric suggested and moved them all together, it worked perfectly. I didn’t have to break & re-create the links.

    -Bob C.

  • Ah, it sounds like you are using PWA? I’m sorry but I haven’t used that in a bunch of years so I can’t recall.

    In that particular structure at my previous employer, the work was contained on Work Orders so the EE manager didn’t really ever look at PWA. (As a side note: I don’t normally expect stakeholders to be fluent in MS project – they…[Read more]

  • Depends on the environment. For example I used to work at a place with 12 electrical engineers who reported to one manager. When I did my project schedules it didn’t matter who worked on the assignment – as long as somebody did. I left the assignment to each project up to the EE manager.

    For that resource pool I had 1050% availability (leaving…[Read more]

  • The first thing I always check when I see that is to look for tasks which have fractions of days. For example if a task is set for 1.5 days, it will start on Monday and finish on Tuesday, but the successor will also start on the Tuesday (12:00pm).

    If you format your dates to include times (i.e. Dec 14 2020 8:00am) like what Daryl said above, you…[Read more]

  • Nothing automatic, but I would do a lot of work with Summary Tasks and just hide a lot of the underlying activities which might not be important for your audience.

    Another possibility is to use some kind of filter (“Flag1” etc.) that says whether a task is important or not for your audience.

    -Bob C.

  • In this case I think it would help to know why you have to reduce the number of lines.

    Since each line represents a task, do you mean that you need to reduce the number of tasks? Or track activities with less granularity?

    I assume you aren’t talking about the lines on the Gantt chart (or network diagram etc.), you are talking about the quantity…[Read more]

  • I recently started at a new company. So far all of my .mpp files are on my own computer- and we all know what a bad plan that is.

    I would like to move to a company server, however most of my files are linked to a Resource .mpp file and from what I understand those links include the local path.

    How to I move my .mpp files to another directory and…[Read more]

  • Alternatively you should be able to take a screenshot of the timeline and use that image in the header (or footer) of the printout. Unfortunately that would have to be done manually every time you would like to print. However if your printout is more than one page it will show again on all subsequent pages.

  • In general, it’s a great idea to start assembly as early as possible – even if 100% of parts have not been delivered yet. Is there a problem with that? I know that “manufacturing” and “assembly” could mean many things in different contexts, but it seems like this would be preferable (if the assembly resources are available) so you don’t have idle…[Read more]