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Advances Options – Automatically add new resource and task

Home Forums Discussion Advances Options – Automatically add new resource and task

Viewing 15 posts - 1 through 15 (of 15 total)
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  • #5298 Reply
    CommunityCommunity
    Keymaster

    Client only – In using the Advanced option I get an error message and action dialog box when I try to add a New Resource.  But when I add a NEW task no error message – Project 2010 accepts and adds new task – any advice

    #7052 Reply
    CommunityCommunity
    Keymaster

    What is the error message ?

    #7053 Reply
    CommunityCommunity
    Keymaster

    this is the error message you get when you have the Option turned off

    When you “try” to add resource you get the error message.  outlining what you need to do.

    when you add a Task, you dont get any error message and the New Task is added

    #7054 Reply
    CommunityCommunity
    Keymaster

    This is working as expected, and as described in the graphic you have posted.  It is there to stop you mistyping names for resources, or accidentally adding them.  What is is about the behavour you are seeing that is causing confusion?

    #7057 Reply
    CommunityCommunity
    Keymaster

    The point I’m trying to make here is that:

    1. the option works as advertised when trying” to Add a resource
    2. But allows you to Add a Task without any error message

    the question is, is there a bug in Project 2010 or am I doing something in error.  Is this something that works at the Server level only?

    #7058 Reply
    CommunityCommunity
    Keymaster

    James,I believe your question has to do with where you are adding tasks and resources. If you add a resource in the resource pool, you will not get an error. Likewise, if you add a task in a task view you won’t get an error. The error in coming up because you are attempting to add a resource from a non-resource view (like the Gantt Chart). Hope that helps.

    #7059 Reply
    CommunityCommunity
    Keymaster

    Larry has this nailed; though I can’t work out how to add a task in a resource centric view.

    Here’s the detail from the 2007 help.

    Automatically add new resources and tasks     Automatically adds new resources to the resource pool and assigns them default values whenever you enter a new resource name or new resource initials. Clear this check box if you want Project to alert you whenever a new resource or task is created while making a new assignment. Clearing this check box can protect you from adding misspelled resource names or tasks to your project. This is a local setting saved with the active project. By default, this check box is selected.

    #7060 Reply

    Hello James,

    In a Resource Usage view, set focus to the task assignment line just below any resource line (i.e. click on any field on the assignment line). Then hit Insert key to open a blank line and try to enter name of a task that does not exist in your schedule. Project will display the dialog box below if the checkbox Automatically add new … and tasks” has been cleared ([ ]):

    DoNotAddTasksAutomatically

    Click “Yes” to create the new task assignment and add this task to your schedule or click “No” to cancel. What is the use of this feature ? I guess it is obvious; if that option is on ([x]), Project will silently add a new task to your schedule using the mistyped name.

    Regards,

    Ismet | http://www.ismetkocaman.com

    #7061 Reply
    CommunityCommunity
    Keymaster

    OK if we look at the Option it referes to both Resources and Tasks.  We can see that if you try to add Resources with this Option unchecked you will get an error message i.e. Project is working as advertised.

    However, with the option unchecked” and either Inserting a Task to a Gantt chart view or adding a Task to the bottom of a task list within the Gantt chart view no corresponding error message is generated by Project.

    I guess what I’m trying to do is Lock the schedule down to indiscriminate TAsks being added without an error message being generated.

    What am I missing?

    #7062 Reply
    CommunityCommunity
    Keymaster

    HI Ismet, I can see it now. And have tried it.  Thanks

    Although I’ve never done it (added task(s) within a Resource Usage view) it does generate the error message (per your comment).  Given that I’ve only ever added Tasks within the Gantt view I thought that we had a bug in Project.  Thanks for your assistance in this.  James

     

    I think this is closed now!!

    #7063 Reply
    CommunityCommunity
    Keymaster

    just to complete the loop, I can get the message when adding tasks in the resource sheet in Project 2007/10, but not in Project 2013.  Pressing the Insert buton has no effect.

    #7064 Reply

    James, You’re welcome.

    IMO, the checkbox name would be more descriptive as follows: [x] Always ask before adding new resources or tasks in assignments

    Logic suggests that the default setting should be just the opposite.

    Regards.

    Ismet | http://www.ismetkocaman.com

     

    #7065 Reply
    CommunityCommunity
    Keymaster

    Microsoft (IMO) leaves it unchecked for those new and beginner users. I see this in other options as well. It is logical for advanced users but Microsoft keeps the application completely open for those first time users. You wouldn’t want a bunch of popup messages coming up when someone is just trying to produce there first Gantt chart. Again, it is my own opinion.

    #7066 Reply
    CommunityCommunity
    Keymaster

    Larry, thanks for insight. In Project 2013 trial, as Ben noted, in both of the Usage views, the “Insert Assignment” command on the right-click context menu (when opened over an assignment line) has been grayed out. It’s interesting, the command is there but inactive.

    #7067 Reply
    CommunityCommunity
    Keymaster

    Thanks Larry, I agree.  You dont want pop-ups appearing all the time.  James

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