Home Forums Discussion Having Multiple Time Zone values in MPP

This topic contains 4 replies, has 2 voices, and was last updated by  Ian 3 weeks ago.

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  • #4955 Reply
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    We work across multiple time zones. When we create a project plan, we can only create the plan with a particular time zone. Can we create a project plan, which can show the multiple time zones?
    Example: My project plan has one task. I have created the plan in IST. I send this project plan to two other time zones – EST, CST. If EST user views the plan, can the user view the times as per EST and CST user views the plan as per CST.
    The example is my requirement.
    Thanks,
    Sushma
    #6358 Reply
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    Project is a bit different than Outlook as it is not time zone aware.  Consider these two scenarios for a solution.
    1. Everyone uses the same calendar – Zulu Time.  Work periods for resources are established in Zulu Time on resource calendars.
    Set the project calendar to 24 hours.
    Tasks are worked in the calendars assigned by their resource availability.
    2. Use a 24 hour schedule.  Purchase a small clock and set it on the wall to mark the time you want to use as the "project time zone".  Workers enter their time, etc. based on the clock on the wall.  Simple, and it works.
    3. Same as 1 and 2, but use the time zone where most of the resources exist, or where the PMO may exist.
    Does that help?
    #6380 Reply
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    Sushma,
    I don’t know if you got the answer you wanted, or if you still need an answer. It is possible to set up calculated date fields for multiple time zones that instantly adjust based on the time zone that you indicate is YOUR time zone. The scenario I believe you were describing would look like the following:
    If I select Eastern Standard time as my time zone, then Central will display showing 1 hour earlier, Mountain – 2 hours earlier, and Pacific – 3 hours earlier. If I select Mountain Standard time as MY time zone, then Eastern time displays the time as 2 hrs. later than mine, Central, 1 hr later, and Pacific time 1 hr earlier than my time. This could be done using a number field to specify your time zone to each task, and then using Start1 thru Star4 for the start date / time of each time zone start, and Finish1 thru Finish4 for the finish date for each time zone.
    You could have a separate view for each time zone that shows the different times for each time zone, or display all 4 time zones in each task – all dependent on the time Zone that you specifiy is YOUR time zone.
    I have an example MS Project file that does exactly this.
    If you could still use some help with this, send me an email at stormyranch@peoplepc.com Good luck. Gary Phillips, PMP
    #394178 Reply

    Philippe

    A very comprehensive answer using custom fields to populate a column is here: http://answers.microsoft.com/en-us/office/forum/office_2010-project/dual-time-zone-display-for-tasks-in-project-2010/5b3a2fb6-887a-40f1-80eb-50b210e7c704?auth=1
    I found that it works very well.

    #416414 Reply

    Ian

    I had this same issue and knocked out a quick post on it here. Requires a little bit of setup. As others have said, it requires that you plan your project in GMT/UTC/Zulu time, but gives you an easy view showing the local time that the task will start on.

    Microsoft Project – A Useful Tip

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