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How to create a summary schedule

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  • This topic has 2 replies, 1 voice, and was last updated 3 weeks, 1 day ago by Miles Goodchild.
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  • #484813 Reply
    MarkIndiana
    Participant

    Hi all
    Does anyone know how to create a summary schedule on MS project or have a video link showing how to do this. Thank you.

    #484936 Reply

    For the desktop Project Standard, after you have set up the project file (or with a blank file) go to the Project tab, on the far left is the command to insert a “Subproject”, click on that and it will bring up a file explorer window. Select which file you will be inserting and click on “Insert”. repeat this step for all the projects you will be inserting into the Master/Summary file.
    After you’ve done this you can create links between subprojects and between activities on the Summary file and subprojects as necessary to integrate.

    #485240 Reply
    Miles Goodchild
    Guest

    Assuming that you are asking how to create a summary or “Plan on a Page” (POAP) which presents a simple and easy to digest view of your MS Project plan then consider the use of the “Timeline” view within MS Project. To use this simply click on the “timeline” check box in the View / Split view section of the menu. This displays a blank window at the top of the screen. Now you can choose which tasks, milestones or summary lines you want to display in the Timeline. To do this you can either:
    * right mouse on your chosen item and chose “Add to timeline” or
    * right mouse in a blank area of the timeline and choose “insert task” / “existing task” and then select as many items as you want from the dialogue which pops up.
    Now that you have all your items in the timeline you can drag them up and down to arrange them and colour them to show different groupings etc. MS Project will automatically reflect the % complete.
    You can copy and paste the timeline into presentations etc.

    This is a powerful, simple and free tool to summarise your project plan. It does have its drawbacks but all free things do. If you need to do more then consider SummaryPro (my tool which I use every day) which allows you to do far more but does cost 🙂

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