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Master Project Resources

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  • #5043 Reply
    CommunityCommunity
    Keymaster

    Hi,

    I’m trying to use MS Project basically to help with resource allocation. I created 2 identical projects with the same schedules and the same Work (human) resources.

    I then opened a new project file, called it Master Schedule, and inserted and nested Project 1 and Project 2 under the Master Schedule.

    However, when I look at the resource graph, usage, etc. I only see the resources if I look at the individual projects (Project 1 and Project 2).

    Because the schedules and resources are identical, I assumed all resources would show up as being 200% under the Master Schedule.

    What am I doing wrong?

     

    Thanks,

    tw

    #6602 Reply
    CommunityCommunity
    Keymaster

    Unfortunately you need to do one more thing.  In order to combine the resources you will need a shared resource pool.  It’s a bit more than what can be described adequately in an email but basically you would create another project plan that only contains resources and then reference those resources in each of the two projects.  I might suggest reading up on it as I said it is a lot for a response.

    #6603 Reply
    CommunityCommunity
    Keymaster

    Correct, you need a resource pool as well. However: WARNING – if you ever move any of the linked files, over-write them with other copies or rename any of them you rll the file corruption dice. It’s when not if corruption happens. If you have a wide area network that isn’t 99.99999999% reliable each network glitch whilst any file is open also roles teh dice.

    Therefore I always insert projects into a master with teh Link option deselected. This copies all data and consolidates all resource iformation (no need for a pool). It also creates a great backup snapshot. To make this process quicker I usually record a macro of me creating teh master and run that each week. Note first task of recorded macro should be create a new file!

    #6605 Reply
    CommunityCommunity
    Keymaster

    I’ve used Master Shell with the Resource Pool option.  Is there a white-paper on your approch where no pool is needed?  I’m not clear regarding your macro to create a new file.  Thanks!

    #9867 Reply
    CommunityCommunity
    Keymaster

    Like all other responses below. You need to create a new MPP file called Resource pool with just resource names. Open each project and assign resources from resource pool file. Only trick is you need to have resource pool project file open whenever you are updating resources.

    Krishna

    #9868 Reply
    CommunityCommunity
    Keymaster

    I am having the same issue as discussed previously (but it doesn’t look as if it was resolved), and I’m hoping someone out there can provide some insight. This is for a “master schedule” which consists of embedded subprojects. All subprojects pull from the same resource pool. I created a separate project called “resources” which contains all the human resources. This is included as one of the rolled-up subprojects in the master schedule. When I click on “Assign Resources” at the embedded project’s summary level, it displays all the resources from the “master schedule”. When I scroll down to the very first task in that subproject, the “Assigned Resources” switches from the master schedule to the same embedded project it is a part of. Even when I go to”Resource Pool/Share Resources” and select the “Resource” project, the “Assig Resources” dialog box still shows the same embedded project that it is part of.

    I would apprecaite any help – this seems pretty basic, but I cannot seem to meet my objective of pulling resources for every embeded project from one pool. Thank you very much.

    Mike

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