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Project & SharePoint – What’s The Deal?

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  • #4968 Reply
    WE had a lot of questions on the show today that we just didn’t have time to answer!  We’ll post of few of them, both the questions and asnwers, here.  Please feel free to add you own questions as well and we’ll do our best to get them answered for you!
    #10051 Reply

    Steve asked:

    Can I set up a master project on my desktop and have sub projects in various folders under a single site on SharePoint?

    Answer:  The problem with Master projects is that Project will not allow you to connect the Master to sub-projects on SharePoint.  To work around this, you can check out the sub-projects to you local drafts folder (My Documents > SharePoint Drafts) then connect the Master project to the local version of the file.  When you’re done updating, simply check the files back into SharePoint to save any updates.  

    #10052 Reply
    Mark asked:
    If I need to track resources, their assignments and get updates on their task status, which version (integration method) makes more sense?

    Answer:  You can do this with Project Pro, Project Publisher, or Project Server, however there are some differences in level of detail.  Starting with the most basic Project Pro sync, you can get assignments (SharePoint Assigned To field) but not assignment work, only task work.  So if you have two resources assigned to a task the task in SharePoint will show both names in the Assigned To field, but the work will be the total work for the task.  Working in the other direction, any updates to the task by either resource (% complete, actual work, actual finish) will update the overall task, not the assignment,

    Project Publisher allows you to use Assignmnet based publishing, which allows updates at the assignment level for each resource, rather than the task level.  

    #10053 Reply
    C asks:
    For the MSProject to SharePoint connection is there a purchase cost?  I have MSP and our company has SharePoint.Does something need to be "enabled" and is a cost associated with it?

    I guess I would have a similar question regarding the second demo, about Publisher.

    Answer:  You need Project 2010 Professional Edition for Task Sync with SharePoint, so if you have PRO there is no additional cost. 

    Project Publisher is an Project 2010 (desktop) add-on that must be purchased for $150.  It can be used with Pro or Standard edition.  You can purchase Publisher at here.

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