There are many tricky things about printing in Microsoft Project, but one of the most frustrating is the inability to change what appears in the legend. Well, it might not be the most obvious of solutions, but there is a way to control this. Read on to find out how!
Customising a Bar Style
The slightly obscure way you control whether a particular item appears in the legend is by customising a bar style in the Gantt Chart view. To do this, from the menu select: Format -> Bar Styles…
To stop a particular item appearing in the legend when you print a Gantt Chart, you simply need to type an asterisk in front of its name!
To check if this works you can go into a print preview and look at the legend at the bottom of the screen.
You now know perhaps the most obscure (but hopefully useful!) thing about Microsoft Project!