There are many tricky things about printing in Microsoft Project, but one of the most frustrating is the inability to change what appears in the legend. Well, it might not be the most obvious of solutions, but there is a way to control this. Read on to find out how!

Changing the Legend in a Microsoft Project Gantt Chart

Customising a Bar Style

The slightly obscure way you control whether a particular item appears in the legend is by customising a bar style in the Gantt Chart view. To do this, from the menu select: Format -> Bar Styles

Changing the Legend in a Microsoft Project Gantt Chart

To stop a particular item appearing in the legend when you print a Gantt Chart, you simply need to type an asterisk in front of its name!

Changing the Legend in a Microsoft Project Gantt Chart

To check if this works you can go into a print preview and look at the legend at the bottom of the screen.

Changing the Legend in a Microsoft Project Gantt Chart

You now know perhaps the most obscure (but hopefully useful!) thing about Microsoft Project!