There are many tricky things about printing in Microsoft Project, but one of the most frustrating is the inability to change what appears in the legend. Well, it might not be the most obvious of solutions, but there is a way to control this. Read on to find out how!
Customising a Bar Style
The slightly obscure way you control whether a particular item appears in the legend is by customising a bar style in the Gantt Chart view. To do this, from the menu select: Format -> Bar Styles…
To stop a particular item appearing in the legend when you print a Gantt Chart, you simply need to type an asterisk in front of its name!
To check if this works you can go into a print preview and look at the legend at the bottom of the screen.
You now know perhaps the most obscure (but hopefully useful!) thing about Microsoft Project!
Lavonne
Nice post. I was checking continuously this blog and I’m impressed!
Very helpful info specially the last part 🙂 I care for such
information a lot. I was looking for this particular information for a very long time.
Thank you and good luck.
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Trev
That info is so helpful Andrew. I had searched the program menus and help screens exhaustively prior to your valuable disclosure.
All the best.
Frank Campbell
How do I change the name in the legend of the PDF print? Why is it not the file name or the name of the project everywhere else in the program?
Melanie Panutsos
You need to go to Page Set up then Legend then Left tab – most likely that is where your project name resides.
Nilton
Very useful. Thanks