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Changing the Legend in a Microsoft Project Gantt Chart

There are many tricky things about printing in Microsoft Project, but one of the most frustrating is the inability to change what appears in the legend. Well, it might not be the most obvious of solutions, but there is a way to control this. Read on to find out how!

Changing the Legend in a Microsoft Project Gantt Chart

Customising a Bar Style

The slightly obscure way you control whether a particular item appears in the legend is by customising a bar style in the Gantt Chart view. To do this, from the menu select: Format -> Bar Styles

Changing the Legend in a Microsoft Project Gantt Chart

To stop a particular item appearing in the legend when you print a Gantt Chart, you simply need to type an asterisk in front of its name!

Changing the Legend in a Microsoft Project Gantt Chart

To check if this works you can go into a print preview and look at the legend at the bottom of the screen.

Changing the Legend in a Microsoft Project Gantt Chart

You now know perhaps the most obscure (but hopefully useful!) thing about Microsoft Project!

 

Written by Andrew Gould

Andrew Gould has been delivering training courses in Project, and other Microsoft products, for the best part of a decade. He has delivered training to companies across the UK – his two favourite venues were a US Air Force base and a tank factory. He’s still hoping that the conditional formatting feature appears in the next version of Project.

Visit his website.

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5 Comments
  1. Nice post. I was checking continuously this blog and I’m impressed!

    Very helpful info specially the last part 🙂 I care for such
    information a lot. I was looking for this particular information for a very long time.
    Thank you and good luck.

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    Reply
  2. That info is so helpful Andrew. I had searched the program menus and help screens exhaustively prior to your valuable disclosure.
    All the best.

    Reply
  3. How do I change the name in the legend of the PDF print? Why is it not the file name or the name of the project everywhere else in the program?

    Reply
  4. You need to go to Page Set up then Legend then Left tab – most likely that is where your project name resides.

    Reply
  5. Very useful. Thanks

    Reply

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