How to Create an Amazing Gantt Chart in Power BI

In this article you’ll learn how to create an amazing report with the new Microsoft Power BI Gantt Custom Visual. A Gantt chart is a kind of bar chart that shows a project timeline or schedule. As Microsoft notes in its Power BI gallery listing for the Gantt chart, the visual you’ll be working with here “shows the Tasks, Start Dates, Durations, % Complete, and Resources for a project. The Gantt Chart visual can be used to show current schedule status using percent-complete shadings and a vertical “TODAY” line. The Legend may be used to group or filter tasks based upon data values.”

Let’s get started.


Allan Rocha also presented a webinar for MPUG members on how to report your Project Online resource engagements data using Power BI custom visuals.


First, make sure you’re working with the latest version of Power BI Desktop. (If you’re using the cloud version of Power BI), you already know you have the latest edition. Next, download the Power BI Custom Visual Gantt.  The gallery is a collection of interactive reports created by Microsoft folks and others in the Power BI community who have donated their efforts to the roster.

Picture of the download Power BI download interface

Under visualizations, click on Import.

How to import custom visual

Select the Gantt.pbiviz file.

Selecting the Gantt download file

Box showing visual was successfully imported

Click on the Gantt icon, under visualizations, to add the visual and look at the fields available for this chart (Legend, Task, Start Date, etc.).

the visual and look at the fields available for this chart

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For the chart we’re creating, I’m using the following tables:

  • Assignments;
  • Resources; and
  • Tasks.

We’ll place the fields in the following order:

  • Legend: Role (Resource)
  • Task: TaskName (Assignments)
  • Start
  • Date: AssignmentStartDate (Assignments)
  • Duration: TaskDuration (Tasks)
  • %
  • Completion: TaskPercentWorkCompleted (Tasks)
  • Resource: ResourceName (Resources)
Toolbar in Power BI

Add some extra charts and slicers (an alternate way to do filtering that narrows the portion of the dataset shown in the other visualizations on the page).

And you’re done! You have now a Power BI Gantt chart ready to use!

Power BI Gantt Interface

Let’s publish it to Power BI by clicking on Publish.

Publishing your gantt chart

Succesfully Published Gantt chart message

To access your Power BI report, remember to enable custom visuals.

Enabling Custom Visuals

Allan_Rocha_Gantt_chart_in_PowerBI_figure_11

Enjoy the quick GIF below to see how cool your work is in real life!

Allan_Rocha_Gantt_chart_in_PowerBI_figure_12

A version of this article first appeared on Allan Rocha’s blog, ppm4all.

Is there a particular Power BI custom visual you like to use? Let the MPUG community know in comments below!


Related Content

Webinars (watch for free now!):
Back to the Future – When Gantt has Style

Articles:
Storytelling with Your Gantt Chart


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Written by Allan Rocha
Allan Rocha has dedicated his entire career to the portfolio and project management area. For about 12 years he has been working with the Microsoft PPM Solution. Find out more here: E-mail: allan@allanrocha.com LinkedIn: http://linkedin.com/in/allanrocha Facebook: https://www.facebook.com/ppm4all YouTube: https://www.youtube.com/c/AllanRocha Blog [EN]: http://ppm4all.com/ Blog [PT]: http://mundoepm.com.br/ Skype: allan.crocha Twitter: @allanrocha Pinterest: https://www.pinterest.com/allanrocha/ Instagram: https://www.instagram.com/allanrocha/
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2 Comments
  1. Can this be sorted by Task Name?

  2. Managed to get the Gantt working but have one problem, where a couple of the projects appear to extend way beyond their end dates, one stretches out to beyond the year 5000 !
    Would appreciate the options to :
    a) suppress the vertical grid lines, we have set the background to grey to hide the worst of them but the still appear over the top of other bars/milestones
    b) allow the overall bar to remain visible when expanded to show the milestones
    c) Legend colours to be selectable
    d) Include Baseline/Forecast dates for milestones to show when slippage (or not) is likely

    That said, I like what you’ve done so far and have implemented as part of our reporting pack.

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