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Disconnecting a Project from a Shared Resource Pool

If you have connected a project with an external resource pool and you wish to disconnect the project from the pool there are two steps you will need to take.

While the connection is a single-step process, disconnection is a two-step process. The disconnection should be performed in this order particularly if the tasks have been tracked. Once the project is disconnected from the pool, the resources and tracking will remain in the project file.

Step 1: In the Resource Pool file click on: Resource > Resource Pool > Share Resources > Project name > Break Link.

Step 2: Open the resource pool that was being used by the project. Open the project schedule and click on:

Resource > Share Resources > Use own resources > OK.

Written by Ellen Lehnert

Ellen Lehnert, PMP, Microsoft Project MVP, MCP, is a independent consultant and trainer on Microsoft Project and Project Server. She has taught Microsoft Project over 400 times and is the author of  MS Project 2010 and

2013 published courseware. Ellen is also a contributor and tech editor for many reference books, a developer for the Microsoft Project certification tests and is a frequent meeting speaker for Microsoft, MPUG and PMI. Contact Ellen at ellen@lehnertcs.com.

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  1. great tip!

  2. A question. Must I open the resource pool separately in read/write to perform this?
    Thank you for the helpful instruction.

  3. Yes. Both the project schedule and the resource pools files need to be open in read/write for the link to be updated as deleted.

  4. Hello, and thank you in advance for your reply to my question. What if the linked project has been deleted? I’m using a master/sub-project arrangement with the sub’s sharing the resources in the master. some sub’s were deleted and now the master resource pool is showing links (which wont break) to these deleted sub-jobs.

  5. That might be a problem. As i stated above you need to have both the resource pool and the project file open to delete the link. You could try bringing a back up copy back to help delete the link. Both files are updated during the deletion.

  6. What about if i copy a mpp file that had links to a resource pool… In this case, presumably the resource pool has no knowledge of the copy, so is step 1 not required?

  7. Each member project has links that link the files to the resource pool. These are the links that must be cleared to disconnect from the pool.

  8. I have a resource pool with links to 150 project files.
    I cannot remove the files from the Share Resources after breaking the link and then opening the project file and changing to “use own resources”.
    Thanks for the help.

    If you are really bored, maybe you can help me understand why every time I set a baseline the program ends and restarts with a new project. I always save before setting the baseline, but previous edits don’t show up in the project file.
    It takes typically 3-4 tries before it takes the baseline.


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