Disconnecting a Project from a Shared Resource Pool

If you have connected a project with an external resource pool and you wish to disconnect the project from the pool there are two steps you will need to take.

While the connection is a single-step process, disconnection is a two-step process. The disconnection should be performed in this order particularly if the tasks have been tracked. Once the project is disconnected from the pool, the resources and tracking will remain in the project file.

Step 1: In the Resource Pool file click on: Resource > Resource Pool > Share Resources > Project name > Break Link.

Step 2: Open the resource pool that was being used by the project. Open the project schedule and click on:

Resource > Share Resources > Use own resources > OK.

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Written by Ellen Lehnert
Ellen Lehnert, PMP, Microsoft Project MVP, MCP, is a independent consultant and trainer on Microsoft Project and Project Server. She has taught Microsoft Project over 400 times and is the author of  MS Project 2010 and 2013 published courseware. Ellen is also a contributor and tech editor for many reference books, a developer for the Microsoft Project certification tests and is a frequent meeting speaker for Microsoft, MPUG and PMI. Contact Ellen at ellen@lehnertcs.com.
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4 Comments
  1. great tip!

  2. Yes. Both the project schedule and the resource pools files need to be open in read/write for the link to be updated as deleted.

  3. That might be a problem. As i stated above you need to have both the resource pool and the project file open to delete the link. You could try bringing a back up copy back to help delete the link. Both files are updated during the deletion.

  4. Each member project has links that link the files to the resource pool. These are the links that must be cleared to disconnect from the pool.

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