Stop All the Clicking!

It takes a lot of clicks to get the actions I need. Do you have any shortcuts to cut down on the amount of clicking that I have to do?

I know that several actions can take three or four clicks to get to where you need to be. Here are a few suggestions that could give your clicking finger a rest:

An associate of mine just showed me this one: Place the View pull down list up on the menu bar

  1. View | Toolbars | Customize.
  2. Commands tab.
  3. Categories | View.
  4. Scroll down to View.
  5. Right click on View and drag it to the Menu bar to the right of “Help” and drop it.
  6. Click Close to close the form.

Try selecting your favorite views.

Stop All the Clicking!

Using this customize form, you can move the buttons around for more convenience or create your own toolbar of your frequently used actions. Buttons I like to add to my toolbar are:

  • Summary tasksShow
  • Task Entry View
  • Timescale
  • Project Information
  • Reports

Build what works for you.

Short cut menus are available: try right clicking on the bar that contains the view name on the left side of each view. A customizable shortcut menu appears. Select your views from here.

Stop All the Clicking!

To customize the menu you must unclick the “Show in the Menu” option on the view definition. To do that: View | More Views | Select the view you would like to change the option on and click Edit. When the View Definition form appears, de-select the “Show in the Menu” option in the lower left corner. Click OK to close the form and save the change. This change has been made for just this schedule only and would need to be copied through the Organizer to have it apply to other schedules. The view will still be available through View | More Views.

Stop All the Clicking!

You can also make tables more available using the same option through View | Tables | select the table to change | Edit | unclick or click the Show in the Menu option. When you right click in the blank box above the first task ID number, your custom list of tables will appear.

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Written by Ellen Lehnert
Ellen Lehnert, PMP, Microsoft Project MVP, MCP, is a independent consultant and trainer on Microsoft Project and Project Server. She has taught Microsoft Project over 400 times and is the author of  MS Project 2010 and 2013 published courseware. Ellen is also a contributor and tech editor for many reference books, a developer for the Microsoft Project certification tests and is a frequent meeting speaker for Microsoft, MPUG and PMI. Contact Ellen at

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