[Sai Prasad]

Hi Jeffrey,

Timeline and Tracking Gantt are two separate views. You can print only one view at a time. I suggest select the Timeline and use Copy Timeline button in Format to copy for presentation, and then paste this image in paint brush application. Then, select Gantt Chart and use Copy Picture option in Task ribbon and then paste this image below the previous image. Print the final image to the printer

Hope this helps

[Sai Prasad]

Hi Rosemary,

I can provide two options
Option 1:
I suppose you have the Task Mode field set to Manually Scheduled. In this mode, Project will not calculate the dates and you are free to enter user-defined start, finish and duration. So, it is fine to have TBD-01/31/2014 in the Start field when you are not sure when the task will begin.

For manually scheduled tasks, if you want to see the recommended start and finish date based on dependencies, calendars and other factors then insert Scheduled Start and Scheduled Finish. Scheduled Start and Scheduled Finish are read-only.

Option 2:
Have your task as auto scheduled. Let Project calculate the start and finish based on dependencies, calendars and other factors. If the date is not yet confirmed, you can have custom field like Start1/Flag1 to indicate this date is tentative.

[Sai Prasad]

Most Welcome. Glad to hear that my response helped.

[Sai Prasad]

When saving a file with a new name, the name of the project summary task will get changed to file name. Do you say in Project 2013, the project summary task doesn’t get changed after saving with a new file name?

[Sai Prasad]

Hi James Paul

It looks like you are editing the standard base calendar and this calendar is associated with both the teams.

In Project, base calendar is a template that has the common working time and holidays. You can create a base calendar for each team. Then, associate the respective base calendar to the team members.

First, create a base calendar for each team – if project 2003/2007, choose Tools, Change working time, if project 2010/2013, choose Project tab, change working time. Change the working time using work weeks.

Next, change the view to resource sheet. Add the team member details. Double click the resource, and select change working time. Now, select the appropriate base calendar from which the working time should be inherited to resource calendar.

So, if you change the base calendar working time then it will be applied to all team members associates with that base calendar.

[Sai Prasad]

I doubt your question is Project displays error when inactivating in progress tasks or completed tasks – see https://i.imgur.com/zoAJeUS.png. This is usual, as in progress tasks can be cancelled rather reset the remaining work of the task to 0. If you are receiving an error message even for 0% tasks it looks peculiar. Can you throw more light on its predecessor/successor % completion or send a screenshot of the error message with the portion of the file

[Sai Prasad]

Hi – Looks like you have updated the work field or assigned resources to the tasks after baseline the plan. Also, check the baseline fields in Baseline table of Gantt Chart. If the baseline work is 0, my guess is right. Then, you need to redo baseline the project and then record the actuals.

[Sai Prasad]

Hi – I am using Project 2010. I created a file with master and subjects, made duplicates (two copies), deleted unnecessary tasks in these two copies, inserted these two subjects (copies) as a sub project – see https://i.imgur.com/uuhoykf.png. I changed the bar style of project summary tasks and the bars – see https://i.imgur.com/H9gLmif.png. It works perfectly fine by applying the new style for inserted project’s project summary task and its tasks – see https://i.imgur.com/EQdn8e6.png. If you can share the files to sai.prasad.b[at]gmail.com, I can try to help you out.

[Sai Prasad]

Fabio – Task mode feature was introduced in Project 2010. Using this feature you can ask Project to calculate automatically or not (you can insert a column Task Mode). If you open project file created in Project 2007 or earlier version, Task mode is not supported and hence you see these buttons are disabled and also on the title of Project will be something like FileName[Compatibility Mode]. To get this right, save the file in Project 2010 format to support this feature.

[Sai Prasad]

Paul – I agree with James on using Task Form. If you need something graphical, you can use Relationship diagram. Once you split the view, change the Details from Task Form to Relationship diagram (using More views). The relationship diagram will display the selected task in the middle with its immediate predecessor(s) and successor(s) to its left and right as boxes.

[Sai Prasad]

Haseeb – Add the resource, say “Fuel”, as material resource in Resource Sheet view. Record the unit price in Std. Rate column, say $1.00. Now double click the summary task (not to Project summary), and in Resources tab of Task Information dialog, assign the Fuel resource with Units as 1/d ; 1 unit of Fuel is consumed every day. In Gantt Chart, insert Cost column to see the total cost of Fuel from begin till end of summary task,

[Sai Prasad]

Direct answer – “No”. Instead store the remarks about the baselines in Notes of Project Summary Task, but anyone can change it.

[Sai Prasad]

Subbu,

Welcome to MPUG Discussion Forum!! Resource Group field is a free-form text field. If you want to group the resources by skillset, billable, then enter this information in the Group field in Resource Sheet.

You can then use this resource group field in Filters/Groups/Highlight resources using the View ribbon.

Hope this helps.

 

[Sai Prasad]

Lisa,

“Project Oversight” task is a hammock task; a task that spans across the project. Project 2010 or other versions does not have feature to create hammock task directly, but you need to use OLE Link feature the project Start/Project Finish date to Start/Finish date of  “Project Oversight” task

Step 1: Create a detail (normal) task for “Project Oversight”.

Step 2: Change its task mode to Auto Scheduled.

Step 3: 75 hours of work on this task should be evenly spread across the project. So, change the Task Type to Fixed Work (in Advanced tab). Assign the PM to this task and enter 75 hours in the Work field.

Step 4: You need to point the Start and Finish of this “Project Oversight” task to the first task and last task in your project. Copy (ctrl + c) the start date of the first task in your project. Now, select the start date column of “Project Oversight” task and in Task Ribbon, do a Paste Special, Paste Link (Text Data). You will observe a small grey color triangle on the bottom-right corner of the start date. This indicates that this field is OLE linked to date of another field, that is any change in first task start date will impact the start date of “Project Oversight” task immediately – https://i.imgur.com/lSedeCe.png.

Step 5: Repeat Step 4 to link Finish date of the last task in your project with finish date of “Project Oversight” task. In case you have linked wrong field, select the linked field and in Task ribbon, Editing group, select Clear All

After completing the above steps, I decreased the duration of T4 to 3 weeks and you can observe the duration of the “Project Oversight” task has decreased but its effort is still 75 hours!!  https://i.imgur.com/MyiuALC.png

Hope this helps

[Sai Prasad]

I agree with John that based on the task type field the behavior changes.

By default, the task type is set to Fixed Unit (you can open the task and see the Advanced tab, you will notice the Task Type is Fixed Units). In your case you have added work for a task and then assigned the resource. Now being a fixed units task, the duration will be adjusted based on the work and the resource units. If you remove the resource from the task, in other words when you decrease the resource units the work is reduced to fill the task duration and hence the work is reduced to 0.

If you want the task work to be fixed and the duration to be flexible, change the Task Type to Fixed Work. If you are assigning multiple resources to the task and want task work to be distributed across the task duration such that the hours assigned each resource per day is less then set Task Type to Fixed Duration and check Effort Driven (in Advanced tab) – that is Task Work is also fixed

Hope this helps

[Author]

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