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Tag Archives: MS Project

Time to Reboot Your PMO?

The project management office — much like a computer — becomes ineffective and inefficient over time and sometimes requires a reboot. Rebooting a computer resets the system, clears out cache, releases memory and updates drivers. Once the computer system is back up and running, presumably it runs faster and more efficiently. You could look at…

Quickly and Easily Create Cross-Project Dependencies

A question asked occasionally in the Microsoft Project and Project Online user forums is this: “How can I link a task in one project with a task in another project?” The heart of this question is that the project manager needs to know how to create cross-project dependencies. This question is relevant to almost all…

Deep Dive into Microsoft Project Resource Pools: 5 Gotchas

In this article about resource pools, you’ll learn about a potential danger while swimming around in resource pools and hear about all the known gotchas I have run across in my dealings with resource pools. An Important Note on Pool Safety and Security Pool safety and security is important. After all, you’re sharing data with…

Deep Dive into Microsoft Project Resource Pools: How to Build Them

In part 2 of this series, we follow a step-by-step process for creating a resource pool in Microsoft Project. Use this tutorial to create a new resource pool, and then attach that pool to a set of projects. An archive of the files shown in this tutorial can be downloaded here, so you can splash…

Closing Out a Project Schedule in PWA

A proactive project portfolio management (PPM) system includes proper governance to ensure the accuracy and integrity of the data. An essential element of this governance is addressing projects that are completed or cancelled and to perform several actions on them also in order to complete them. You’ll want to ensure that all work has been…

Travel Companion Wanted: Must Do Microsoft Project

As a busy international project planner, if I were to write an advert on Lonely Planet or Craigslist today for a traveling companion, it might read something like this: “Looking to travel the world with a companion: must like living on the cheap, traveling light, and not be fearful of dangerous places. In addition, must…

5 Things to Know about Microsoft Project Baselines

The baseline — whether it be about the schedule, the budget or the scope — is essential in projects. Without it you have no way to measure the performance of your work. But there may be a few things you don’t know about baselines in Microsoft Project. In this article I share five facets of…

3 Easy Ways to Work Faster in Microsoft Project 2016

There are many things I point out to people attending my training classes to help them use Microsoft Project more efficiently. Usually, the first thing I’ll show students is how to adjust the Quick Access Toolbar. In this brief article I’ll show you three ways to update your toolbar to speed up your Project work….

The 7 Habits of Proactive Microsoft PPM Users: Habit 5

Seek First to Understand, Then to Be Understood In just about any situation, it’s much more important to listen and understand than it is to be immediately understood. When faced with a problem on your project, it is important to act as a facilitator and get all the right people involved in the conversation. The…

2 Ways to Postpone Your Microsoft Project Schedule

When I observe individuals using Microsoft Project, I sometimes see them using techniques that don’t optimize the features available. An example of such a technique is when someone changes the start date of the first task when he or she really wanted to move the entire project. This typically leads to adding a task constraint…

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