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Schedule Tasks Your Way

In all previous versions of Microsoft Project, from 1.0 through 2007, the question most asked of me has been, “How do I get Project to leave my schedule alone?” This question is convenience and usability based, not competency based. My answer has always been, “Let’s talk about the goal and how the software can help achieve it.” Naturally, discussion followed on how Project schedules and coaching or training solved the problem. Microsoft has addressed this common question brilliantly in Project 2010 with a new feature — manual scheduling.

Manual scheduling allows the user to create and schedule tasks and resources without the interference of Project’s scheduling engine. This means that Project won’t be second-guessing the starting and ending dates when you enter a task or move a task to a different date. This is now the default scheduling setting in Project 2010.

There are several MPUG articles on the Manually Scheduled Tasks feature and its use in planning. (Read “Microsoft Project 2010 Feature Rally: Manually Scheduled Tasks” by Bonnie Biafore and “Microsoft Project 2010: Preparing for Launch” by William Raymond.) You’ll also find a very nice explanation of Manual Scheduling in Project 2010’s Help. Reading these is definitely worth the time.

Now my most frequent question is, “How can I have Auto Schedule (2007’s default) as my default, but not lose the Manually Schedule feature when I need it?”

The answer is in Project’s Options. Go to File, then Options. In the Schedule topic and Schedule section are the two settings that need to be set to meet your needs. If you want Automatic Scheduling as your default, just match the noted settings in the figure below and OK the dialog.

Schedule Tasks Your Way

New projects will now be Auto Scheduled. If you want to manually schedule a task, you’ll need to select the task and choose Manually Schedule from the Ribbon. See the figure below for its location in the Ribbon.

Schedule Tasks Your Way

Regardless of your choice for Task Mode, Project will give you what you want. Now you can schedule your way.

 

Written by Sam Huffman

Sam Huffman first gained insight into Microsoft Project while working as a member of the MS Project development and support team. He has maintained his depth of knowledge of MS Project with each release and is a leading authority in the use and features of MS Project, Project Server and Project Online. Since the early 1990’s Sam has honed his instruction skills by delivering training programs to thousands every year. Sam is a frequent content contributor to the Microsoft Project User Group (MPUG) and speaks to groups often about MS Project, Enterprise Project Management and the discipline of Project Management. He was awarded Microsoft Most Valuable Professional from 2010-2017. Check out his blog on MS Project.

The softcover version of my newest book Microsoft® Project Do’s and Don’ts is now available for purchase! It is portable, brief and to the point so you can find help when you need it. Through tips, best practices and examples it will help you jumpstart your project!

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1 Comment
  1. OK, this is half of it. But how to start up MSP2010 with an empty file and have manual schedule switched OFF by default? Does not work. No solution yet.

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